How Excavation Contractors Can Get Paid Faster

Use deposits, progress claims, and escalation steps for better liquidity.

Trade specific context: excavation and earthworks

Excavation claims are often disputed on quantities and variations, so daily records are your leverage. If site measures and logs are complete, approvals move much faster.

USA vs Australia terminology

Using familiar local wording in quotes, invoices, and reminders reduces confusion and helps approvals move faster.

Recommended billing model

Model: mobilization and quantity based billing

1. Agree on payment terms and approval steps before work starts.
2. Invoice immediately when each billable stage is complete.
3. Schedule reminders before the due date and on the due date automatically.
4. Escalate overdue accounts on a clear, fixed schedule.

Common blocker and fix

Frequent blocker: quantity disputes on site measure

Fix: Attach the right proof and references when you send the invoice, then confirm receipt with the approver the same day.

Example: Machine hours and daily site measures are logged and signed each day, then attached to weekly claims to prevent quantity arguments.

Common questions for excavation and earthworks

How can excavation businesses get paid faster?
Invoice mobilization early and claim quantities weekly with evidence.

What documentation is critical for excavation claims?
Daily logs, machine hours, and signed site measures.

Should excavation firms use escalation timelines?
Yes. Set formal escalation after each overdue interval.

Metrics to review weekly

• Overdue value by aging bucket.
• Average days to payment by client type.
• Reminder response rate and promise to pay completion.
• Dispute volume and resolution lead time.

Note: Regulatory requirements differ by state and country. Use local legal and accounting advice for contract and statutory compliance.

Want to automate follow-ups and get paid faster?

Invoice Chase helps trade businesses send consistent reminders with less admin overhead.