Invoice Follow-Up for Electricians (USA & Australia)
How electrical contractors can follow up unpaid invoices without friction.
Trade specific context: electrical contracting
Electrical contractors regularly juggle service calls and larger installs. Cash flow improves when each completed stage is billed with clear signoff evidence and reminders are consistent rather than ad hoc.
USA vs Australia terminology
Common USA wording: work order, service ticket, net 15
Common Australia wording: job card, progress claim, tax invoice
Using familiar local wording in quotes, invoices, and reminders reduces confusion and helps approvals move faster.
Recommended billing model
Model: maintenance plus project billing
- Agree on payment terms and approval steps before work starts.
- Invoice immediately when each billable stage is complete.
- Schedule reminders before the due date and on the due date automatically.
- Escalate overdue accounts on a clear, fixed schedule.
Common blocker and fix
Frequent blocker: site signoff not completed
Fix: Attach the right proof and references when you send the invoice, then confirm receipt with the approver the same day.
Example: After a switchboard upgrade, the team attaches completion photos and test certificate references to the invoice. Accounts payable pays on first review because compliance documentation is already attached.
Common questions for electrical contracting
How often should electricians follow up unpaid invoices?
Use a 5 to 7 day follow up cadence after the due date.
What delays payment for electrical jobs most often?
Late site signoff and incomplete variation approvals are common causes.
Should electrical contractors use milestone billing?
Yes for longer installs, because milestones reduce end of job cash gaps.
Metrics to review weekly
- Overdue value by aging bucket.
- Average days to payment by client type.
- Reminder response rate and promise to pay completion.
- Dispute volume and resolution lead time.
Note: Regulatory requirements differ by state and country. Use local legal and accounting advice for contract and statutory compliance.
Invoice Chase helps trade businesses send consistent reminders with less admin overhead.
